1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

Recognition of Developmental Disabilities Awareness Month (March) - Proclamation - Board Chair

Recommendation
N/A

2. SUPERINTENDENT'S REPORT

Description

NeXt Generation Update - Dr. Hal Nelson

Recommendation
N/A


Minutes: 

Director Pam Houfek and Doug Berger gave an update on the Professional Development Department.

Superintendent Lori White announced that on Saturday, March 28, 2009, 8:30 a.m., at Phillippi Shores Elementary, the district's first Parent University would be held.  There will be multiple concurrent sessions for parents.  The district hopes to make this an annual event.

Superintendent Lori White spoke about the passing of Mrs. Annie McElroy.  She taught in the Sarasota County School district for forty-one (41) years.  She taught at Phillippi Shores, Wilkinson, Booker Elementary and Englewood.  She was the last living member previously of the 1935 graduation class of Booker High.   Reminded in her service about the book that she wrote that was able to put in print some of the history of our local  Africian-American community including the history of Emma E. Booker (the name sake of Booker Elementary).  Mrs. Annie McElroy was a great model in terms of contribution to the education of our students in our community.

Board Chair Caroline Zucker recognized the (CYD) Community Youth Development students and their leader.  This is a group of students who go through training to become leaders in our community.  Part of their requirement is that they come to a Board meeting and observe how the School Board conducts its meeting.  After the meeting the Board will have a short session with the students and speak with the students regarding any questions the students may have. 

   .

 

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: None

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.


Minutes: No corrections

5. APPROVAL OF CONSENT AGENDA

Description

N/A

Recommendation
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	- PASS
Vote Results
Motion: Frank Kovach
Second: Carol Todd
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description

N/A

Recommendation

That the March 3, 2009, (Regular Board Minutes) and the March 10, 2009, (Monthly Work Session) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description

N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: March 17, 2009 Regular Boar.pdf
Attachment: March 17, 2009 Addendum 1.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: rptBoardDate March 17.pdf (Confidential Item)

GENERAL ITEMS

9. APPROVAL OF DISTRICT PROCEDURES FOR STUDENT ASSIGNMENT, OPEN ENROLLMENT, CONTROLLED CHOICE, NCLB AYP CHOICE WITH TRANSPORTATION AND REASSIGNMENT.

Description
School Board policy 5.20 states that "students may be permitted to attend a school in another residential attendance zone pursuant to guidelines adopted by the School Board.  Guidelines shall be issued annually."  These procedures have been updated to conform to current statute and regulations and serve to direct student placement decisions in the district.

Recommendation
That the procedures for Student Assignment, Open Enrollment, Controlled Choice, NCLB AYP Choice with Transportation and Reassignment be approved as presented.

Attachment: Student Assignment Procedur.pdf

10. CERTIFICATION OF EDUCATIONAL FACILITIES INVENTORY

Description
Chapter 1013, F.S., requires each School Board to certify that its educational facilities data within the Florida Inventory of School Houses is current and accurate.  The State Requirements for Educational Facilities (SREF) requires recertification by April 1 of each year.  The district's data has been updated by the Plan Room within Construction Services to reflect all changes made since the March 2008 certification.

Recommendation
That the School Board of Sarasota County certify that the district's educational facilities data is current and accurate.

GRANTS

11. APPROVAL OF THE K-12 ACCESS CONTROL GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION FOR SAFETY AND SECURITY SERVICES

Description

DISCRETIONARY: Grant funds of $60,000 will provide software to integrate existing access control systems and support the district's school safety initiatives.

Recommendation
That the School Board of Sarasota County approve the K-12 Access Control grant application.

Attachment: Access Control.pdf

12. APPROVAL OF THE LESSONS FROM THE MASTERS PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA'S WELLER ARTS GRANT PROGRAM FOR BOOKER HIGH SCHOOL

Description
COMPETITIVE: Grant funds of $4,860 will be used to provide private music lessons to VPA Music students who cannot afford them.

Recommendation
That the School Board of Sarasota County approve the Lessons from the Masters proposal.

Attachment: BHS Perrine Weller.pdf

13. APPROVAL OF THE ARTS INTEGRATION TWO: FOCUS ON MUSIC GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA'S WELLER ARTS GRANT PROGRAM FOR BOOKER MIDDLE SCHOOL

Description
COMPETITIVE: Grant funds of $4,894 will be used to integrate music into the core academic content areas.

Recommendation
That the School Board of Sarasota County approve the Arts Integration Two: Focus on Music grant proposal.

Attachment: BMS Glenney Weller.pdf

EXPULSIONS

14. APPROVAL OF EXPULSION CASE NO. 09-283

Description

The student listed in Expulsion Case No. 09-283 violated School Board Policy 5.32, Zero Tolerance, Battery on School Board Employee.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until May 31, 2010.

Recommendation

That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 09-283 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year, the 2009 summer session, and the entire 2009-2010 academic year.

Attachment: Expulsion Case No. 09-283.pdf (Confidential Item)

15. APPROVAL OF EXPULSION CASE NO. 09-288

Description

The student listed in Expulsion Case No. 09-288 violated School Board Policy 5.321, Possession of Weapons and Other Prohibited Articles.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 15, 2010.

Recommendation

That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 09-288 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year, the 2009 summer session, until June 15 of the 2009-2010 academic year.

Attachment: Expulsion Case No. 09-288.pdf (Confidential Item)

16. APPROVAL OF EXPULSION CASE NO. 09-291

Description

The student listed in Expulsion Case No. 09-291 violated School Board Policy 5.34 (i)(d), Assault on Another Student.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until February 18, 2010.

Recommendation

That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 09-291 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year, the 2009 Summer Session, until February 28 of the 2009-2010 academic year.

Attachment: Expulsion Case No. 09-291.pdf (Confidential Item)

17. APPROVAL OF EXPULSION CASE NO. 08-334

Description

The student listed in Expulsion Case No. 08-334 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On March 28, 2008, the student listed in Expulsion Case No. 08-334 violated School Board Policy 5.34 (i)(d), Battery on Another Student.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 1, 2009.

Recommendation

That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-334 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year.

Attachment: Expulsion Case No. 08-334.pdf (Confidential Item)

18. APPROVAL OF EXPULSION CASE NO. 08-447

Description

The student listed in Expulsion Case No. 08-447 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On August 4, 2008, the student listed in Expulsion Case No. 08-447 violated School Board Policy 5.322, Prohibition Against Use, Sale, or Possession of Alcohol or Drugs.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until August 18, 2009.

Recommendation

That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 08-447 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year, the 2009 Summer Session, until August 18 of the 2009-2010 academic year.

Attachment: Expulsion Case No. 08-447.pdf (Confidential Item)

19. APPROVAL OF EXPULSION CASE NO. 09-259

Description
A hearing was held on March 12, 2009, by a Hearing Officer appointed by the School Board to provide a recommended order for Expulsion Case No. 09-259.  His recommendation is presented for School Board action.  It is recommended that the student be expelled from the Sarasota County Schools until June 15, 2010.

Recommendation

That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 09-259 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately for the remainder of the 2008-2009 academic year, the 2009 Summer Session and the entire 2009-2010 academic year.

Attachment: Expulsion Case No. 09-259.pdf (Confidential Item)

20. APPROVAL OF EXPULSION CASE NO. 09-091

Description

The student listed in Expulsion Case No. 09-091 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On October 8, 2008, the student listed in Expulsion Case No. 09-091 violated School Board Policy 5.32, Zero Tolerance, Threat to School Board Employee.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until May 29, 2009.

Recommendation

That in accordance with provisions of Sections 1006.07 (1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 09-091 to expel the student referenced therein from the Sarasota County Schools be approved effective immediately until May 29 of the 2008-2009 academic year.

Attachment: Expulsion Case No. 09-091.pdf (Confidential Item)

MATERIALS MANAGEMENT

21. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodians of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable.  Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of inoperative equipment and furniture, as property to be deleted, be approved.

Attachment: AgdDeleteProperty 031709.pdf

FACILITIES

22. APPROVAL AND/OR RATIFICATION OF THE FACILITIES SERVICES CHANGE ORDER(S)

Description
The Facilities Services Change Order(s) have been summarized on the enclosure for ease of review.  These change order(s) collectively total an increase of $1,834.96 in contract amounts.

Recommendation
That the Facilities Services Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc3-17-09FSD-CO.pdf

CONSTRUCTION

23. APPROVAL OF BID FOR TOLEDO BLADE ELEMENTARY SCHOOL - RENOVATION PROJECT: COVERED WALKWAY

Description

There are three (3) acceptable manufacturers of covered walkways approved for installation in this school district.  All three (3) manufacturers were invited to bid.  Three (3) bids were opened on 2/26/2009.  Perfection Architectural Systems submitted a bid of $68,200.00.  The direct purchase of this equipment will save $4,142.00 in sales tax and will facilitate early delivery of the equipment to meet the construction schedule.  Funds for this project are available in the capital projects account.

Recommendation
That the bid submitted by Perfection Architectural Systems for the Toledo Blade Elementary School: Renovation Project - Covered Walkway, in the amount of $68,200.00, be approved as presented.

Attachment: BAIenc3-17-09TBES-RenovCvrdWlkwyBid.pdf

24. APPROVAL OF THE CONTRACT FOR CONSTRUCTION FOR THE NORTH PORT HIGH SCHOOL - EXPANDED DINING PROJECT

Description
Under the terms of the 11/18/2008 (Item #30) Board approved "Agreement between Owner and Construction Manager for Pre-Construction and Bidding Services", the Executive Director of Construction Services and two (2) members of the Professional Services Selection Committee (PSSC) have successfully negotiated a contract with McIntyre Elwell & Strammer General Contractors, Inc. for the North Port High School - Expanded Dining project.  This contract was negotiated on 2/20/2009.  The 11/18/2008 agreement included pre-construction and bidding services only.  This Contract for Construction allows for the actual construction of the project.  The scope includes construction of an addition of approximately 5,000 square feet, to be located on the east side of the existing dining room.  This project shall also include two (2) new serving lines.  The Guaranteed Maximum Price (GMP) of this contract is $895,312.00.  This contract is available for review at the Construction Services Department.  The School Board attorney has approved the use of this contract.  Funds for this contract are available in the project budget account.

Recommendation
That the Contract for Construction for the North Port High School - Expanded Dining project be approved as presented.

25. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES CHANGE ORDER(S)

Description
The Construction Services Change Order(s) have been summarized on the enclosure for ease of review.  These change order(s) collectively total a reduction of $699,152.00 in contract amounts.

Recommendation
That the Construction Services Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc3-17-09CSD-CO.pdf

FINANCE

26. APPROVAL OF THE RENEWAL OF PROPERTY INSURANCE EFFECTIVE MAY 1, 2009 THROUGH APRIL 30, 2010

Description

The district was presented with two (2) renewal options.  The first option attempted to duplicate the expiring program with a $70,000,000 insured loss limit and the second option offered a $55,000,000 insured loss limit with an annual premium near the expiring program.

Option #1 is the recommended renewal.  The renewal duplicates the current $70,000,000 loss limit, but with a total annual cost [premium + regulatory fees] of $3,390,805.  This is an increase of $714,253 over the expiring program.

Recommendation
That the property insurance renewal effective May 1, 2009 through April 30, 2010, which retains current loss limits, be approved as presented.

Attachment: Policy Listing 2008_2009.pdf
Attachment: WillisHRH_Option #1.pdf
Attachment: WillisHRH_Option #2.pdf
Attachment: Property Renewal 05_01_09.pdf

27. APPROVAL OF CAPITAL PROJECTS FUNDS BUDGET AMENDMENT

Description
The budget amendment for the Capital Projects Funds reflects the operations of the District through February 28, 2009.

Recommendation
That the budget amendment for the Capital Projects Fund be approved as presented.

Attachment: 2009 CAP Budget Amendment 2.pdf

TRANSPORTATION

28. APPROVAL OF REQUEST TO PURCHASE TWENTY-TWO SCHOOL BUSES

Description

This purchase is a direct replacement of twenty (20) regular a/c school buses and two (2) a/c lift buses in accordance with the thirteen (13) year replacement cycle and approved in the 2008-2009 capital Transportation budget.

Replacement will be twenty-two (22) of the worst condition buses that have high mileage and nearing the point of possible costly repairs, with new buses that get better fuel mileage and contain the newest safety equipment that will benefit child safety.

Recommendation
That the purchase of twenty-two (22) new buses to replace twenty-two (22) buses on the scheduled thirteen (13) year replacement cycle be approved as presented.

JOB DESCRIPTIONS

29. APPROVAL OF THE NEW JOB DESCRIPTION FOR TRANSITION/EMPLOYMENT TRAINER

Description
The new job description for Transition/Employment Trainer is being presented for School Board approval. 

Recommendation
That the School Board of Sarasota County approve the new job description for Transition/Employment Trainer.

Attachment: Job 332 - TransEmployTrainer.pdf

30. APPROVAL OF THE NEW JOB DESCRIPTION FOR VOCATIONAL REHABILITATION EMPLOYMENT SPECIALIST

Description
The new job description for Vocational Rehabilitation Employment Specialist is being presented for School Board approval.

Recommendation
That the School Board of Sarasota County approve the new job description for Vocational Rehabilitation Employment Specialist.

Attachment: Job 333 - VocRehabEmploySpec.pdf

31. TERMINATION OF AGREEMENT/CONTRACT BETWEEN ACADEMIC TUTORING SERVICES AND THE SCHOOL BOARD OF SARASOTA COUNTY

Description

Academic Tutoring Services has had ongoing breach of contract issues which has contributed to the decision to terminate the contract. These are outlined in detail within the attached letter.

Recommendation
That the School Board of Sarasota County approve the Termination of  Academic Tutoring Services Title I SES contract with the School Board of Sarasota County.

Attachment: scan of termination letter 2-25-09.pdf
Attachment: Agreement with Acad. Tut Serv.pdf

Motions:
That the School Board of Sarasota County approve the Termination of Academic Tutoring Services Title I SES contract with the School Board of Sarasota County.	- PASS
Vote Results
Motion: Carol Todd
Second: Shirley Brown
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

32. APPROVAL/DENIAL OF THE CHARTER RENEWAL APPLICATION FOR THE SARASOTA SUNCOAST ACADEMY, INC.

Description
The Charter for the Sarasota Suncoast Academy, Inc. expires on June 30, 2009.  Pursuant to F.S. 1002.33 (8) the School Board must notify the school 90 days prior to the end of the contract if, due to statutory reasons the Charter will not be renewed.  The school and district staff have provided the Board with data and comments related to the school's application at the workshop on February 10, 2009.  If the renewal application is approved, a new Charter will be negotiated and brought to the Board for approval.

Recommendation
That the Board approve/deny the Charter renewal application for the Sarasota Suncoast Academy.

Motions:
That the Board approve the Charter renewal application for the Sarasota Suncoast Academy.	- PASS
Vote Results
Motion: Frank Kovach
Second: Shirley Brown
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

33. APPROVAL/DENIAL OF THE CHARTER RENEWAL APPLICATION FOR THE STUDENT LEADERSHIP ACADEMY OF VENICE, INC.

Description
The Charter for the Student Leadership Academy of Venice, Inc. expires on June 30, 2009.  Pursuant to F.S. 1002.33 (8), the School Board must notify the school 90 days prior to the end of the contract if, due to statutory reasons, the Charter will not be renewed.  The school and district staff have provided the Board with data and comments related to the school's application at the workshop on February 10, 2009.  If the renewal application is approved, a new Charter will be negotiated and brought to the Board for approval.

Recommendation
That the Board approve/deny the Charter renewal application for the Student Leadership Academy of Venice, Inc.

Motions:
That the Board approve the Charter renewal application for the Student Leadership Academy of Venice, Inc.	- PASS
Vote Results
Motion: Shirley Brown
Second: Carol Todd
Shirley Brown	- Aye
Kathy Kleinlein	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

34. APPROVAL OF THE AMENDMENT TO THE CHARTER BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND THE IMAGINE SCHOOL AT SARASOTA LLC, DBA THE IMAGINE SCHOOL AT NORTH PORT

Description
The amendment aligns Charter language of Imagine School at North Port with the language in the Charter of Imagine School at Palmer Ranch.  This language specifies certain Board expectations of the Charter Schools in relation to Imagine Schools non-profit.

Recommendation
That the Amendment to the Charter between the School Board of Sarasota County, Florida, and the Imagine School at Sarasota LLC, dba the Imagine School at North Port be approved as submitted.

Attachment: Imagine Amendment 1.pdf

Motions:
That the Amendment to the Charter between the School Board of Sarasota County, Florida, and the Imagine School at Sarasota LLC, dba the Imagine School at North Port be approved as submitted.	- PASS
Vote Results
Motion: Kathy Kleinlein
Second: Frank Kovach
Carol Todd	- Nay
Caroline Zucker	- Aye
Shirley Brown	- Aye
Frank Kovach	- Aye
Kathy Kleinlein	- Aye

35. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A


Minutes: 

Board Vice-Chair Shirley Brown announced that she and Board Chair Caroline Zucker would be traveling to Tallahassee this week for the Florida School Board Association's meeting with the Legislatures in trying to find out where they are at with budget processes.    

36. ADJOURNMENT

Description
N/A

Recommendation
N/A


Minutes: 

The Board Chair adjourned the regular Board meeting at 3:23 p.m.

We certify that the foregoing minutes are a true account of the regular Board meeting held on March 17, 2009, and approved at the regular Board meeting on April 7, 2009.